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InstantAccept Review

POS Systems

Instant Accept offers flexibility for managing business anywhere that you have a computer and internet connection. You can transform your desktop, tablet, or smartphone into an easy-to-use POS interface in order to process payments, pull up customer information, and more.

It even integrates directly with QuickBooks for seamless accounting. Is it the right choice for your business’s POS needs? Here are the details to help you decide.

Accepting Payments

One thing that’s important to note is that PIN-based debit cards are not currently supported, though InstantAccept plans to offer debit processing in the future. You can accept major credit cards, checks, and cash.

To take credit cards, you’ll need a merchant account with a compatible processor. InstantAccept is not proprietary, so you’ll have a broader choice of processors. You can get immediate pricing and see the real cost of processing by using the price comparison tool.

InstantAccept Features

InstantAccept offers a variety of features that businesses need or want, including seamless integration with QuickBooks, fraud protection, and reporting.

Seamless Integration with QuickBooks
Today, QuickBooks is one of the most universally used systems for accounting, inventory management, sales analysis, and anything else that a business might need in their day to day operations. However, when it comes to actual sales and payment processing, QuickBooks can sometimes be convoluted and time-consuming. This is where InstantAccept comes in. Instant Accept integrates with QuickBooks to allow businessess to immediately access customer information and process payment without having to actually open QuickBooks.

Fraud Protection
InstantAccept’s multi-faceted fraud protection approach takes customer security very seriously. The system’s tokenization process allows you to process returning customers without having to store customer information on the overall server. By creating a “token” that represents the customer with non-specific information, the system is still able to recognize the customer without calling upon credit card information or personal information like address of phone number.

Additionally, InstantAccept’s SSL technology combines elements of server authentication, data encryption, and other digital components to provide merchants with an extremely secure platform for customers.

Rather than spending countless hours analyzing invoices, looking over sales reports, and carrying out monotonous data entry to prevent errors, InstantAccept allows you to fix any mistakes in real time. The POS system links invoices to payments directly rather than having to retroactively go through the invoices. You can also update accounts as needed, generate reports, create new customer accounts, and create new invoices all in current time without having to go back through tons of data.


With InstantAccept, you can create reports for any time period. Whether you want to keep tabs on transactions on a daily, weekly, monthly, or annual basis, reports are available. Reports can also be generated on a custom schedule, allowing for flexibility or stringent monitoring. You can also use reporting to determine your regular customers, view past transactions and payments, and highlight any payments that have been declined and may need to be followed up on. With InstantAccept’s Executive Dashboard, business owners have access to a communicative overall snapshot of customer metrics and an interactive database that customer data in a variety of ways.

Instant Accept Pricing for Credit Card Processing

Instant Accept charges a fee of 10 cents per transaction, which is in addition to the rates and fees for processing that your credit card processing company will set.

If you’d like to find out exactly what you’d pay for processing, you can request a quote from processors that support the InstantAccept system right here at CardFellow. Our no-obligation quote request tool is free and private, so you can check pricing specific to your business without pressure from sales reps. Try it here.

InstantAccept Pricing

There is a $20.00 monthly service fee for subscription to InstantAccept. In order to get set up to take credit cards, you’ll need to set up a merchant account with one of InstantAccept’s processing partners. Once this is completed there is a $25.00 set up fee, as well as the costs to take credit cards, which will be set by your processing company.

InstantAccept Accessories

All of the hardware that is available to QuickBooks users can be linked with InstantAccept.

Media and Helpful Links

To see exactly how the InstantAccept POS system works, check out this demo video from InstantAccept:


Manufacturer’s page

Product Features


POS Systems

  • Mobile device management
  • Tableside Ordering
  • Tableside Payment Processing
  • Patron Online Food Ordering
  • Gift cards and customer loyalty tracking
  • Marketing metrics
  • Inventory management
  • Sales reports
  • Employee tracking & management
  • Payroll metrics
  • Quickbooks data export
  • PayPal acceptance
  • Integrated CRM (customer relationship management)
  • Windows-based system

  • iPad-Based System
  • Android-Based System
  • Bar Code Scanners
  • Card Readers
  • Cash Drawers
  • Receipt Printers
  • Customer Displays
  • Kitchen Printers & Monitors
  • Checkout Scales
  • Portable Receipt Printers

InstantAccept Q&A

InstantAccept Reviews (2)

Do you know this product? Write a review about it
from Azi, on Sep 04, 2018

Integration with QBO **DOES NOT WORK** Cards are not stored properly, constant data failures, updates to card info dont stick and the support is terrible. This went on for months. DO NOT USE.

from CardFellow, on Apr 29, 2016

If you use QuickBooks, InstantAccept is a solid option for easy integration. It also works with a bunch of different processors, so you're not limited to one or two choices.

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