Should Your Business Go Cashless?

The use of cash as the de facto payment option is shrinking, and nearly 40% of Americans favor going completely cash-free. Then, in the summer of 2017, Visa stepped up a “war on cash” by offering businesses money to go cashless.

If you run a business, it’s almost inevitable that much of your sales are made using a method other than cash. Although that’s especially true of exclusively online businesses, almost every type of business has seen these changes.

The question is, should you go cashless altogether and stop accepting bills, coins, and checks? The answer is “it depends.” To help you make the decision, we’ve explored the various viewpoints, information, statistics, benefits, and drawbacks of going cashless, and we’ll provide you with a complete view to help you make the decision.

How Consumers Spend Money at Different Businesses

If your business is online only, it’s very likely you never take payment by cash. If you’re a traditional or hybrid business, the choices aren’t so clear cut. Depending on the type of business you run, here’s how the various payment methods add up.

credit and debit usage

It’s against this background that you need to decide whether you want to go cashless. Here’s a quick overview of the main advantages.As you can see, as products and services become more expensive, consumers are more likely to use credit or debit cards. Overall, statistics show that Americans use cash for around 14% of their everyday purchases, with 80% using a debit or credit card. 73% of Americans say they use cash less today than they did ten years ago.

The Benefits of Going Cashless

There are several significant benefits to moving to a cashless payment model, including faster service, easier financial reconciliation, reduced risk of theft, and appeal to customers who don’t carry cash.

Visa, a proponent of cashless transactions for the obvious reason that it earns money from card payments, produced an infographic on the benefits of going cashless.

The infographic lists several benefits, which we’ll discuss in detail. Those benefits include faster service, increased efficiency, safety, likelihood of higher sales, and more.

Faster Service at Checkout

Using cash slows down how quickly you can serve customers and increases your staff overhead. From your customer getting to their wallet or purse, sorting through their bills, paying your employee, and getting change, everything takes a little longer. A debit card, credit card, or contactless payment is a much faster and more efficient way of doing business.

When it comes to cash, human error can be costly. Giving out incorrect change can add up, and that is completely removed if you move to a cashless payment system.

Easier Financial Management and Reconciliation

Counting up all of your cash, checking it against receipts, sorting it, and taking it to the bank all take time. Additionally, you’ll need to collect and store change for all your cash transactions. Credit and debit card transactions will be automatically reconciled and paid into your bank account within a few days of taking payment. This can enhance your cashflow and free up your finances, while reducing the administration overhead on your staff.

If you use online accounting software, it can often update your finances in real time, based on your bank balance, including deposited debit and credit card transactions. This gives you greater insight into how your business is doing, right now.

Reduced Risk of Theft

Hopefully this won’t be an issue for your business, but another benefit of going cashless is that it limits opportunities for theft. We’ve all heard stories of light-fingered employees lifting a little extra money from the cash register or criminals breaking in and raiding your safe. Moving to a cashless transaction system significantly reduces the chances of losing money to theft.

Appeal to Customers Who Don’t Carry Cash

Millennials and the younger generation are more attracted to digital wallet, contactless, and other payment methods. Emphasizing these shows you’re a more innovative business, which could make you more attractive when it comes to attracting these types of customers.

Read more about Digital Wallets.

Higher Sales

There’s also a possibility that card transactions mean higher sales for your business. This may be particularly true in food service. According to Visa’s infographic, those running a family restaurant could see checks as much as 40% higher when paid with cards as opposed to cash. Consumers making purchases by card aren’t constrained by the cash they have on hand when making their purchasing decisions. Customers that have a fixed amount of cash on hand will either have to go find an ATM or choose to make purchases within the amount they currently have. Cards offer greater flexibility for the amount needed for purchases.

Overall, the main benefits of going cashless are to reduce employee administration and overhead, make customer service faster and easier, reduce risk and human error, and make yourself attractive to more technically-minded customers.

Of course, there are also a few disadvantages to going cashless, which must be considered as well.

The Drawbacks of Going Cashless

The drawbacks to a no-cash business include the costs of processing cards, risks of card fraud, and alienating cash-preferring or “unbanked” customers.

Costs of Processing Cards

As you know, there are costs associated with accepting credit and debit cards, normally around 2% to 3% of the transaction value. If you move more people to paying with cards, you will need to pay transaction fees on those payments too. There’s good news though — customers often buy more when using a card and businesses with higher transaction volume may be able to get better pricing.

Even if you’re a smaller business with low volume, you can get competitive pricing for accepting credit cards. We can help you find the most competitive payment providers and merchant accounts to keep your costs low. If you’d like help finding the right credit card processor for your needs, try CardFellow’s free, no obligation quote comparison tool.

It’s also worth remembering that accepting cash isn’t free. You may have costs ranging from deposit fees to armored car pickup fees if you’re handling a lot of cash. The costs of accepting credit and debit cards are often balanced by customers using cards to make larger purchases.

Risks of Card Fraud

Although you’re eliminating the risk of cash theft or fraud, taking more cards does slightly increase your risk of card fraud. Fortunately, technology and sophisticated fraud detection does make this unlikely, but it doesn’t remove the risk altogether. Services like MinFraud and Kount can help you reduce the risk of fraudulent transactions.

You will also need to invest in training employees on fraud and ensure that you’re PCI compliant.

Alienating Customers

Part of your customer base may not want to move away from cash. This depends on the sector you’re in and the type of customers you serve. Before you go cashless, it’s worth asking your regulars if there would be an impact on them if you were to move to a cashless business. You don’t want to significantly reduce your customer base because you’ve removed a payment option.

Remember that what customers say and what they actually do are sometimes different things. If you implement a cashless program, be sure to monitor your sales closely and compare it to before the change.

The “Unbanked” Population

There are around 10 million households in the US who do not have bank accounts. These “unbanked” families are not able to get access to debit or credit cards, so they would not be able to pay for goods and services at a cashless business. You may needlessly lose out on sales if you explicitly refuse to accept cash at your business.

Visa Declares “War on Cash”

Back in 2017, Visa’s offered up to $10,000 to 50 small businesses if they decided to give up cash altogether. “We are declaring war on cash,” said Andy Gerlt, a spokesman for Visa, said at th time.

Businesses that received the funding from Visa were able to use it to upgrade their sales equipment, train staff, carry out marketing, and otherwise promote the cashless movement.

Visa’s war on cash is obviously self-serving; the company hopes to encourage even more credit card transactions. As the largest credit card brand, Visa stands to gain the most by increased credit card usage. The company also owns the Interlink and Plus debit network systems, so it would benefit from increased debit usage as well. But just because increased card usage would benefit Visa doesn’t mean it can’t also benefit your business or your customers.

Converting Your Business to Cashless

If you’re considering going cashless, here’s a roadmap for getting started.

1. Audit How Your Customers Already Pay for Goods and Services

Track the various ways that customers pay you over the course of a month. Look at the volume and value of transactions paid with cash, check, debit card, credit card, and other payment methods. Think about what percentage of your cash and check customers you could move to cashless options. Your existing POS system or credit card machine should be able to provide you with reporting to determine what percentage of your sales come from which payment methods.

2. Consider Additional Costs for Going Cashless

Think about potential costs for moving to a completely cashless system. These are likely to be transaction costs for credit and debit card payments and any other costs for marketing and communications with customers.

If you’re not yet accepting cards or if you want to check if you’re getting the best possible pricing, try our price comparison tool.

3. Ask Customers What They Think About You Going Cashless

Request that staff ask customers how they would feel if you stopped accepting cash. Record the reactions and feedback and use that information to help you make a decision. Be sure customers know that you’re taking their input and have not made a decision yet, and that they will have plenty of notice if things do change.

4. Start Your Communications Early

Create a complete communications strategy to let customers know about your move to a cashless payment system. Use in store signage, messages from employees, email, social media marketing, website updates, and more. You want to push the message out as widely as you can. The fewer customers that are ‘caught offguard’ by the switch to cashless, the better. You may even consider a “soft” rollout, where you move to cashless but still allow customers who were not informed of the policy to pay with cash until it becomes more commonly known. See the next step.

5. Have a Transition Period

Don’t just switch to cashless overnight. Train your staff to inform cash-paying customers that you’re still accepting cash for now, but will change to cards-only on X date. If someone tries to pay with cash after the switch, let them know you only accept cards. If that’s still too abrupt, make the transition period a soft rollout. Staff can start letting customers known in advance that the business is going cashless on X date. After that date, staff should let customers know that the business only accepts cards now. But if there are customers that only have cash or did not get the notification, staff can allow them to pay with cash for that specific transaction and let them know that future transactions will need to be by card. If you do plan a soft rollout, be sure to set an end period after which there are officially no more cash sales.

6. Make the Switch

Once you’ve found out what the impact on customers will be, communicated your changes, and gone through the transition period, it’s time to commit, and become a cashless business. If you’re doing a soft rollout, keep a close eye on the cashless and cash sales to ensure they’re slowing and that your staff is appropriately pushing for cashless payment methods. During the soft rollout, cash transactions should steadily decline and only be allowed for extreme circumstances where a customer only has cash on them.


What do you think about businesses going cashless? Have you tried it at your business? Let us know your thoughts in the comments section!

2 thoughts on “Should Your Business Go Cashless?”

  1. Matthew Mitchell

    I love the idea of going cashless. There is less likely fraud because most accounts are held by banks who will usually reimburse the money flow. Paper money is generally unsanitary, so not having paper money flowing around actually helps society be more healthy and less likely that disease will spread around. Paper money is very prone to counterfeiting, so saying that credit fraud is worse is laughable. The one area that they talked about with transaction fees usually only applies to credit cards, debit cards don’t have these same transaction fees because it’s the customer money and not the banks money. There is the fear that people will spend what they don’t have; this is also not the case with debit cards. If you run it below zero the transaction won’t process. The only thing I would avoid is using credit cards. Don’t use them, and like me, if you have credit card debt find ways to pay it off.

  2. As a consumer, I like cash because there are no parties with vested interests trying to push me towards a solution that will benefit them, and harm me. If accepting cash were costlier than accepting cards, most businesses would already be cashless or would apply surcharges to cash instead of to cards. Also: checks are , by definition, a cashless payment; you can’t exclude checks and ACH from being “cashless” just because they don’t go through an intermediary processor. Cui bono with this article, and with the cashless endeavor as a whole.

Leave a Comment

Your email address will not be published. Required fields are marked *