RhinoFit Gym Management Software Review

Here’s one of those multiple name/company situations. RhinoFit is a DBA of a company called Gulf Management Systems. Gulf Management Systems is an agent of a company called Strategic Payment Systems. Strategic Payment Systems is a registered independent sales organization (ISO) of Wells Fargo and of First National Bank of Omaha.

Confused yet? Basically, that means that Strategic Payment Systems (SPS) is a payment processing company. Gulf Management Systems is a sales agent for SPS, and RhinoFit is software available through Gulf Management Systems.

Okay, now that we have that straightened out, what can RhinoFit offer your gym, martial arts studio, or fitness boot camp? Let’s take a look at features, costs, and reviews for RhinoFit.

RhinoFit Services

RhinoFit was founded in 2012 and is based in Florida. Its fitness management software is geared toward businesses that have regular members, including martial arts studios, traditional gyms, CrossFit gyms, and more. It provides features like class scheduling, automatic billing, marketing functions, and belt tracking for martial arts.

Member Management and Workout Tracking

A key feature of any gym management software is member management, including workout tracking to show progress. With Rhinofit, you can create member profiles and log details over time to show members their workout details. They can also “self-serve” and view their own progress or attendance through a user-friendly mobile app. (Available for both Android and iPhone.)

Class Scheduling and Attendance

You can set up a class schedule for any of your class offerings, and track attendance for individual classes or gym usage overall. Attendance can be tracked in several ways, including manually entering the info, scanning barcodes, or magnetic swiping. You can also create and store digital liability waivers for members to sign and offer workout of the day tracking.

Automatic or One-Time Billing

Many fitness studios need recurring billing options to conveniently charge members for their monthly or annual dues. RhinoFit offers recurring (subscription) billing to fill this need, but also provides one-time payment options in case you have non-membership payment needs. Perfect for individual classes or workshops, product purchases, and more.

Related Article: Setting Up Recurring Billing.

Reminders and App

If they’d like, your clients can download a mobile app to make reservations for classes, track their progress, and more. On your side, you can set up class reminders and custom automated messages sent by email.

Belt Tracking

Martial arts schools need a convenient way to track student belt progress. RhinoFit includes a belt tracker to record information for individual students’ belt levels, testing, and more.


RhinoFit is Level 3 PCI compliant and utilizes an approved third-party for verification and penetration testing. However, any business that accepts credit cards must also comply with PCI requirements at their business. If you’re new to accepting credit cards or unsure how to get started with PCI, be sure to do your homework to protect yourself and your business.

Related Article: Getting Started with PCI Compliance.

RhinoFit Pricing

RhinoFit offers three plans based on your number of members and other details. The plans are called Startup, Standard, and 24/7 access.

For businesses that are just starting out and have fewer than 20 members, you can use RhinoFit for free (through the Startup plan) while you build up your client base. For gyms and studios with more than 20 active members, RhinoFit charges $57/month for the Standard plan and $149/month for the 24/7 Access plan. (These costs are in addition to transaction fees and any monthly fees charged by your credit card processor.)

The $149/month fee for the 24/7 Access plan includes the cost of software and hardware for a Door Access Control (DAC) unit that your members can use to enter the gym. This plan also features mobile key tags for members.

On Ramp Program

RhinoFit’s On Ramp program is designed to help new gyms and fitness studios. You’ll get a free 30-day trial of RhinoFit software and then continued free use of RhinoFIt until you exceed 20 active members OR you process more than $2,500 in payments in one billing period. When you one of those steps, you’ll be switched over to a paid option. This can be a good solution for new gyms and fitness centers to get settled before committing to a paid gym management solution.

Contract and Cancellation Fees

RhinoFit doesn’t include information about contracts or cancellation fees on its website; however, in the company’s response to a Better Business Bureau complaint, the representative references a 3-year contract and a $375 cancellation fee. Your specific contract term or cancellation fee may vary, so be sure to read all paperwork.

Credit Card Processing with RhinoFit

You can seamlessly integrate credit card processing with RhinoFit software. In the past, RhinoFit published preference for clients to use Gulf Management Systems for processing, but allowed other options such as Authorize.Net, Braintree, PayPal, and Stripe. However, at the time of this update, the only compatible processor listed is Gulf Management  Systems. If you want to take credit cards and sync payment information with customer profiles, you’ll need to use Gulf Management Systems for your processing.

Note that if you just want to take cards but don’t care if the payment data syncs with RhinoFit, you could still get a merchant account with a different processor of your choosing.

Processing Costs

Costs for credit card processing will be set by the processor you choose. As noted above, if you want to integrate processing with RhinoFit, you will need to have a merchant account through Gulf Management Systems. That processor will be the one setting your costs. Unfortunately, in some cases, being restricted to a single processor can result in higher costs since there is no competition.

If you’d like to know the actual costs for your specific business, you can request pricing using CardFellow’s free price comparison tool. Try it now!

RhinoFit Reviews

Reviews for RhinoFit are readily available online, and generally show happy customers. Capterra users give it 4 stars, with the Better Business Bureau offering a B+ rating. Additionally, RhinoFit offers customer testimonials on its website.

RhinoFit at Capterra

4 out of 5 stars

Reviewers at Capterra list a number of pros for RhinoFit: low cost, ease of use, patient customer service, and great features for fitness businesses.

RhinoFit review

Some reviewers mentioned that the RhinoFit staff was very helpful during setup or when the business had issues. On the complaints side, some reviewers lamented the lack of an “owner” app, and no way to import schedules to Google calendars. Others mention that certain options (like recurring class entry) are “clunky,” that reports aren’t very comprehensive, and that customers report double billing.

RhinoFit at the Better Business Bureau

While not accredited with the BBB, RhinoFit does have a profile with a B+ rating. There is only one complaint, which states that the customer had difficulty cancelling their service. RhinoFit responded to the complaint, providing details that the customer didn’t promptly return necessary documents and was attempting to get out of paying for months that he had used the service.

According to RhinoFit’s Website

On its website, RhinoFit includes testimonials from customers. Reviews praise the system for being easy to use, and allowing staff to focus on gym members instead of payments and administrative work. Some reviewers mentioned the helpful features for tracking workouts in addition to simplifying payments. Reviews also praise customer service.

What’s your experience with RhinoFit? Would you recommend it over other gym management software? Let us know in the comments!

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